DIAMOND Features

DIAMOND is an Electronic Document Management System software suite for Automatically Indexing and filing documents in a central depository. The philosophy behind the design is that the software should replace the need for a Document Controller or Filing Clerk. For such a document management tool to be successful, it needs to be "simple" to put documents in to it and "simple" to retrieve them, whilst having maximum flexibility and control. DIAMOND is just that and more. The main features of DIAMOND are listed below and covered in more detail in our Electronic Document Management System Overview.

	Modular - DIAMOND is modular so that you only need to buy the modules you need to get the job done.
	Inputs - Diamond can recieve documents by copying them to its 'watched folders' on a network drive or sending them to it via email !
	Indexing - once recieved documents are automatically indexed and an Abstract created for use during retrieval
	Version Control - Documents are then version stamped so that the full version history for a document is available and then they are placed in a central storage depository.
	Automatic Filing - Documents can be automatically filed into a pre-determined directory structure according to a powerful and fully configurable 'Rules' model.
	Security - Security functionality exists so that documents can only be accessed or seen by an authorised group of users. Security is simple to apply and utilises existing network access security as part of its overall approach.
	Search & Retrieve - A keyword search similar to "Yahoo" style WWW search engines is available to retrieve lists of documents. This search also extends to file names and dates.
	Web Enabled - for use in Intranet applications. DIAMOND uses standard network, web and email technology to deliver the document management service throughout a company or indeed the world.
	e-Notes - are the electronic equivalent of 'Post-it' stickers but are far more powerful. e-Notes are text based and so are able to be indexed and searched by DIAMOND like any other document. e-Notes are also used with the Workflow module to notify users of actions to be taken.
	Automatic Workflow - automatically moves documents from one user to another, as different stages of progress are achieved within a work process. This improves efficiency where highly repetative tasks are performed.
	Automatic Reporting - Diamond monitors activity in the system and produces reports on such things as who has accessed the system when & for how long. Who has accessed a particular document etc.
	System Requirements - Windows 95 / 98 / 2000 / NT or equivalent on the central server. Eudora email client or any email package that can notify an application on the receipt of mail. An HTTP Server for web based systems.